THE PROVISION OF A FRAMEWORK FOR THE SUPPLY OF BRANDED & GENERIC WASHROOM PAPER DISPOSABLES

Overview

Hertfordshire County Council acting on behalf of the Participating Authorities is leading on the procurement process to establish a Framework Agreement for the Supply and purchase of Branded & Generic Washroom Paper Disposables and Dispensers (herein after referred to as “Good(s)”), and is seeking suitably qualified Contractor(s) to supply the Good(s) and any related Services under any Agreement resulting from this tendering exercise. The participating Authorities both produce annual paper catalogues which are printed and distributed to customers each year, the publication generally runs from 1st April – 31st March each year. Customers may choose and select products listed in the catalogue at their discretion. Customers include schools and local authority establishments who are geographically spread across the UK. Details of the Good(s) required under this Agreement are given in Section 7 of this Specification (Good(s) Requirement). The requirement is for delivery of the Good(s) in bulk drops to their central stores. The method of delivery and palletisation will be as stated in Section 11 and 14 of this Specification (Delivery and Pallets). However, there may be a requirement for direct orders placed by and delivered directly to the End User. 1.1 The requirement is divided into Two Lots: Lot 1: Branded paper consumables - (must be exact brand to match product specified in pricing schedule, otherwise tenderers bid will not be accepted) Lot 2: Generic/ HFS own brand paper consumables - (any brand will be accepted as long as it meets the dimensions detailed in pricing schedule, otherwise bid will not be accepted) The authorities that are currently participating in this Agreement are listed below: Hampshire County Council Hertfordshire County Council (Contracting Authority) (including Herts Full Stop, Any and all unitary authorities that arise out local government reorganisation, Herts Full Stop Limited , Hertfordshire Catering Limited, , Herts at Home, , and any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of the Council. and any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of the Council.) Correspondence addresses for the above authorities are given in Schedule 8 of the Agreement. The pattern and volume of demand for Good(s) may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For guidance only, an estimated overall annual spend across all Lots for each Participating Authority is given below. The Participating Authorities do not undertake to purchase that quantity and equally the Contractor should be prepared to supply quantities in excess of the figures shown. The anticipated total annual joint expenditure across the Participating Authorities on these Good(s) across all Lots is presently circa £2.475 million per annum, however the estimated annual range for all Customers and all Lots is between £2 million and £5.2 million. The estimated annual spend by each Participating Authority can be broken down as follows: Hampshire County Council £975,000 Hertfordshire County Council £1,500,000 Total value range (incl all extensions): £8m - £20.8m Full details of the requirement and context of the procurement can be found in the Specification of the Tender Document. This procurement is an open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the Thursday 22nd October 2026. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions r