Free tools for contractors
Contractor Quote and Estimate Generator
Price up a job and send the client a tidy quote. Keep labour and materials on separate lines so the customer can see what they are comparing, and so the labour figure is clear if the work falls under CIS. This produces a quote or estimate and not an invoice, so nothing is payable against it. Print it or save it as a PDF when you are happy.
Details
Line items
Everything you type stays in your browser; nothing is uploaded or stored.
Your business
Quote / Estimate
QUO-001
Prepared for
Client name
Issue date
28 September 2026
Valid until
28 October 2026
| Description | Qty | Unit | Amount |
|---|---|---|---|
| - | 1 | £0.00 | £0.00 |
- Subtotal
- £0.00
- VAT (20%)
- £0.00
- Quote total
- £0.00
Notes
This quote is an estimate and is valid until the date shown.
This is a quote / estimate, not an invoice. No payment is due against this document.
This is an estimate only, provided for general guidance. It is not tax, accounting, financial or legal advice. Check any figures with a qualified professional before relying on them.
Bidding for public sector work?
See the live contracts your business could bid for, and generate a first-draft response in minutes.
Pricing up a job, with a worked example
- Add your business details and the prospective customer.
- Break the work into line items a customer can understand and compare, rather than one lump sum.
- Set the VAT rate, the validity period and anything the price excludes.
- Review the preview, then print or save as PDF and send it.
A landscaping firm quotes a housing association for grounds maintenance on three estates for one season.
- Line 1: fortnightly grass cutting, 12 visits x 320 = 3,840.
- Line 2: hedge cutting, 2 cuts x 640 = 1,280.
- Line 3: seasonal bedding, 1 x 900 = 900. Subtotal 6,020, VAT at 20% 1,204.
A quotation for 7,224 including VAT, valid for 30 days, with green waste disposal listed as included and tree surgery listed as excluded.
A quote is not an invoice
A quote generator turns a list of work and prices into a presentable quotation document. A quote is not an invoice: it is an offer to do work at a stated price, usually valid for a limited period, and it is the document a customer compares against your competitors. This tool builds one in the browser with a live preview, then prints it or saves it as a PDF.
Making the quote do its job
An itemised quote does two jobs. It lets the buyer see they are comparing like with like, and it protects you when the scope changes, because you can point at what was and was not priced. Always state what the price excludes, how long the offer stands, and what happens if the work varies. A quote with a validity period also stops an old price being accepted six months later when your costs have moved.
Quoting questions we get asked
- What is the difference between a quote and an estimate?
- A quote is a fixed price for defined work. An estimate is an informed indication that may change. Say clearly which one you are giving.
- How long should a quote be valid?
- Thirty days is a common default. Shorten it if your material or labour costs are moving quickly.
- Should a quote include VAT?
- Show the net price, the VAT and the gross total. Business and public sector customers usually compare net figures.
- Should labour and materials be separate lines on a contractor quote?
- Yes, and it helps twice over. The customer can see what the materials actually cost, and if the job falls under CIS the labour figure is the part a contractor deducts from, so keeping it separate saves an argument later.
- Can I turn a quote into an invoice?
- Yes. Once the work is accepted and delivered, re-enter the agreed lines in the invoice generator and add your invoice number and payment terms.
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Quoting for grounds, cleaning or maintenance work?
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