International Study Tour 2026 –Toulouse

Overview

This Procurement Plan outlines the rationale and process for awarding a direct contract to StudyLink Tours for the provision of an International Study Tour to Toulouse in March 2026. The tour is designed to support Cardiff University’s educational objectives by providing students with an immersive international learning experience aligned with their academic curriculum. StudyLink Tours has been selected due to its proven expertise in organizing educational group travel, compliance with ABTA and ATOL financial protection standards, and robust risk management framework, including audited accommodation and transport providers. The supplier offers preferential group rates, sustainability measures such as carbon offsetting, and a dedicated Account Executive to ensure continuity and quality of service. This document details the estimated contract value, key stakeholders, funding arrangements, and risk considerations, ensuring transparency and adherence to Cardiff University’s procurement policies. The direct award approach is justified by the specialist nature of the service, the need for continuity, and the time-sensitive nature of securing flights and accommodation at competitive rates.