Logistics Contract Profit Calculator

• Fuel cost is weekly mileage divided by miles per gallon, converted to litres, multiplied by the price per litre.
• Driver cost is weekly driver hours multiplied by the pay rate with an employer cost uplift.
• Vehicle costs cover maintenance, tyres, insurance, licensing and finance as a weekly figure.
• Revenue is weekly mileage multiplied by the rate per mile, and cost per mile is shown so you can compare rates directly.

1,800 miles a week at 8.5 mpg with fuel at 1.55 a litre, 45 driver hours at 15.50 with 22% employer costs, and 450 a week of vehicle costs, offered 1.65 a mile.

• Gallons: 1,800 / 8.5 = 212. Litres: 963. Fuel: about 1,493.
• Driver: 45 x 18.91 = 851.
• Vehicle: 450. Total cost: about 2,794.
• Revenue: 1,800 x 1.65 = 2,970.

About 176 a week of profit and a cost per mile near 1.55, so the offered rate leaves very little headroom.

Cost per mile is the number to remember, because it lets you judge any offered rate in seconds. Empty running is the usual hidden cost: if a quarter of your mileage is unpaid backhaul, your effective rate per paid mile is far lower than the headline figure. Model the total miles driven, not just the loaded miles.

Should I include empty running?

Yes. Enter total miles driven, including repositioning, and set revenue from paid miles only if they differ.

What about tolls, ferries and parking?

Add them into the weekly vehicle cost line, or price them as a pass through if the contract allows.

How do I allow for driver shortages?

Raise the employer cost uplift or add agency cover into the weekly vehicle and running cost line.