Christmas Lights Display 2026 Tender

Overview

Newport Town Council invites suitably experienced and qualified contractors to tender for a new contract commencing in time for the provision of Christmas lighting within Newport Town Centre November 2026. Newport Town Council is committed to delivering a high-quality Christmas lighting display that supports local businesses and enhances the Town's festive atmosphere. The Council allocates an annual budget to cover the hire, installation, testing, maintenance, removal and storage of Christmas lighting and decorations SCOPE OF WORKS DESCRIPTION OF THE SCOPE OF WORKS • The successful contractor will be responsible for the design, supply, installation, maintenance, removal and storage of Christmas lights and decorations for Newport town centre for the duration of the contract. • The scope of works shall include, but not be limited to, the following: o Design and provision of a cohesive Christmas lighting display suitable for Newport Town Centre o Supply (hire/lease) of all proposed lighting and decorations, excluding Council-owned stock where applicable o Installation and commissioning of the display prior to the festive period o Annual inspection, testing and certification of all electrical components o Annual testing and certification of existing eyebolts, catenary wires and fixings o Ongoing maintenance and fault rectification during the display period o Safe removal of all lighting and decorations at the end of each season o Secure storage of leased items between seasons 1. Contract Duration The contract is for a duration of 3 years with an option to extend to 6 years if agreed by both parties. 2. Budget The indicative annual budget for the 2026/27 festive season is £30,000 - £39,000. Tenderers should demonstrate how their proposed scheme maximises visual impact, coverage and value for money within this budget range. 3. Design Requirements The Council is seeking a display that: • Provides maximum coverage and visual impact within the available budget • Is appropriate for a town centre environment and enhances the overall streetscape • Integrates, where practicable, with the Council's existing stock of lights. • The Town Council would like a traditional design with no change in design to the lights within the boundary of St Nicholas Church Tenderers are encouraged to submit creative proposals and outline options that could be scaled up or down to align with available funding. 4. Sustainability and Energy Efficiency Newport Town Council is committed to reducing its carbon footprint and welcomes proposals that support this objective. Tenderers should demonstrate how sustainability considerations are incorporated into their design and delivery, including: • Use of energy-efficient lighting (e.g. LED technology) • Minimising environmental impact throughout installation, operation and removal • Opportunities for improved sustainability over the life of the contract 5. Electrical Compatibility and Safety All proposed lighting must: • Be fully compatible with existing electrical services and power supplies within the town centre • Comply with all relevant legislation, standards and industry best practice • Include appropriate certification and documentation for electrical safety and structural integrity DISPLAY AND DESIGN REQUIREMENTS 1. Minimum Display Coverage As a minimum, the Christmas lighting display must cover the following town centre streets and spaces. • High Street • Upper Bar • Stafford Street • Lower Bar • St Marys Street Tenderers should design a cohesive scheme that maximises coverage and visual impact within these areas using existing infrastructure wherever possible. 2. Location-Specific Display Guidance The following guidance identifies existing infrastructure and preferred display options. Alternative or enhanced proposals are welcomed, provided they remain compatible with existing fixings and budget. *Catenary wire is in place High Street* • Existing catenary wires to support up to 24 cross-street light strings •