What should be recorded in an asset register?
Record the asset name, category, location, identifying number, purchase date, value and useful notes.
Asset register template
Use this free asset register template to record equipment, category, location, serial number, purchase date, value and notes.
Every tool is free to use on screen, and a free account saves your records. Downloads are one free file a month across all toolkits, then £1.49 for a single extra download or £4.99 a month for unlimited downloads. Cancel anytime.
2 entries
Keep a single register of your equipment and assets with location and value.
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This tool is free to use with no account. The rows below are examples so you can see the layout, edit or delete them and add your own. Nothing you type here is stored on our servers, so it will be gone if you close the page. Create a free account to keep it, and to get your free monthly Excel or Word download.
Asset Register
| Asset | Category | Location | Serial or ID | Purchased | Value | Notes | |
|---|---|---|---|---|---|---|---|
| Example asset 1 | Example category 1 | Example location 1 | Example serial or id 1 | 19 Oct 2026 | 1250.00 | Example entry, replace this with your own details. | |
| Example asset 2 | Example category 2 | Example location 2 | Example serial or id 2 | 18 Nov 2026 | 1250.00 | Example entry, replace this with your own details. |
These tools are provided for general business administration, organisation and record-keeping purposes. They do not constitute legal, medical, clinical, safeguarding, health and safety or regulatory advice and do not guarantee compliance with any applicable requirement. Businesses remain responsible for ensuring their own policies, procedures and records are appropriate for their circumstances.
Using this template
An asset register is a central list of equipment and other property owned or controlled by a business. Offices, care providers, contractors, landlords and service firms use one to locate items, support insurance information, plan replacement and reconcile records. Each entry should identify the asset, its category and location, a serial or internal ID, purchase date, recorded value and any useful note. The level of detail should reflect the value and importance of the item.
Choose a consistent naming and numbering system before the list becomes large. Record movements between sites, disposals and replacements promptly so the register still reflects what the business holds. Common mistakes include treating consumable stock as fixed assets, using a vague description such as 'laptop', leaving serial numbers unrecorded and assuming the value entered is automatically suitable for accounts or insurance. Keep purchase evidence and maintenance records separately where needed. This template is an organisational register only. It does not calculate depreciation, establish ownership, perform a valuation or replace accounting, insurance, security or statutory records.
Questions about this template
Should low-value items be included?
Set a consistent policy based on your business needs, accounting approach and the importance of tracking the item.
Does this template calculate depreciation?
No. The value field is a record only and does not provide accounting or valuation calculations.