What should meeting minutes include?
Include the date, attendees, main discussion points, decisions, actions, owners and any agreed next meeting date.
Meeting minutes template
Use this free meeting minutes template to record attendees, discussion, decisions, actions and the next meeting date. Print or download an editable file.
Every tool is free to use on screen, and a free account saves your records. Downloads are one free file a month across all toolkits, then £1.49 for a single extra download or £4.99 a month for unlimited downloads. Cancel anytime.
2 entries
Write up meeting notes, attendees and actions, then print a tidy record.
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This tool is free to use with no account. The rows below are examples so you can see the layout, edit or delete them and add your own. Nothing you type here is stored on our servers, so it will be gone if you close the page. Create a free account to keep it, and to get your free monthly Excel or Word download.
Meeting Minutes Generator
| Meeting title | Date | Attendees | Agenda and notes | Actions | Next meeting | |
|---|---|---|---|---|---|---|
| Example meeting title 1 | 19 Oct 2026 | Example entry, replace this with your own details. | Example entry, replace this with your own details. | Example entry, replace this with your own details. | 19 Oct 2026 | |
| Example meeting title 2 | 18 Nov 2026 | Example entry, replace this with your own details. | Example entry, replace this with your own details. | Example entry, replace this with your own details. | 18 Nov 2026 |
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Using this template
Meeting minutes are the agreed record of what happened in a meeting. They are useful for team meetings, project reviews, client discussions, committee meetings and any conversation where decisions or follow-up work need to be clear. The person taking the minutes usually records the meeting title, date, attendees, the main points discussed, decisions made and actions assigned. Minutes do not need to reproduce every sentence. A concise account that another person can understand later is normally more useful than a transcript.
Start by noting who attended and what the meeting was for. Write decisions in plain language, then give every action a clear owner and deadline where one was agreed. Separate confirmed decisions from suggestions that still need approval. Common mistakes include leaving actions without owners, recording opinions as settled decisions, and circulating the document so late that nobody can correct it. Review the record promptly while the discussion is fresh. This template keeps the important information together and gives you a clean copy to print or download for your files.
Questions about this template
Do meeting minutes need every word said?
No. Minutes are usually a concise record of decisions and relevant discussion, not a word-for-word transcript.
Who should approve meeting minutes?
The chair or attendees often review them, but the appropriate approval process depends on the organisation and meeting type.