What information belongs on a timesheet?
Record the worker, date, start time, finish time, total hours and any note needed to explain the entry.
Timesheet template and calculator
Use this free timesheet template and calculator to record staff dates, start and finish times, hours and notes. Download it in Excel or Word.
Every tool is free to use on screen, and a free account saves your records. Downloads are one free file a month across all toolkits, then £1.49 for a single extra download or £4.99 a month for unlimited downloads. Cancel anytime.
2 entries
Log hours worked by staff member and date, then print for payroll.
Downloads need a free account. That gives you one free file a month across all the toolkits.
This tool is free to use with no account. The rows below are examples so you can see the layout, edit or delete them and add your own. Nothing you type here is stored on our servers, so it will be gone if you close the page. Create a free account to keep it, and to get your free monthly Excel or Word download.
Staff Timesheet
| Staff member | Date | Start time | End time | Hours | Notes | |
|---|---|---|---|---|---|---|
| Example staff member 1 | 19 Oct 2026 | 08:00 | 16:00 | 7.5 | Example entry, replace this with your own details. | |
| Example staff member 2 | 18 Nov 2026 | 14:00 | 22:00 | 7.5 | Example entry, replace this with your own details. |
These tools are provided for general business administration, organisation and record-keeping purposes. They do not constitute legal, medical, clinical, safeguarding, health and safety or regulatory advice and do not guarantee compliance with any applicable requirement. Businesses remain responsible for ensuring their own policies, procedures and records are appropriate for their circumstances.
Using this template
A timesheet is a record of the time a person worked during a day, week or pay period. Small employers, care providers, contractors and service businesses use timesheets to support payroll, invoicing, job costing and attendance checks. A useful entry identifies the staff member, work date, start and finish times, total hours and any note needed to explain overtime, travel or a changed shift. The hours field can hold the agreed payable total after breaks have been considered.
Ask staff to complete timesheets close to the work rather than reconstructing a week from memory. Use one approach consistently for breaks, rounding and overnight shifts, and make sure whoever approves pay can trace an entry back to the relevant person and date. Frequent problems include missing finish times, totals that do not match the recorded period, and unexplained changes after approval. This free template provides a practical working table and editable downloads. It does not decide employment status, pay entitlement, working-time compliance or tax treatment, which remain matters for the business to check.
Questions about this template
Should breaks be included in timesheet hours?
Use your organisation's agreed method and make it clear whether the recorded total includes or excludes unpaid breaks.
Can I use this template for payroll?
It can support payroll records, but the employer remains responsible for checking hours, rates, deductions and legal requirements.