What should a job sheet contain?
Include a job reference, date, work completed, materials used, hours and any important notes.
Job sheet template
Use this free job sheet template to record the job, date, work carried out, materials, hours and notes. Print it or download an editable copy.
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2 entries
Record what was done on each job, the materials used and the hours, then print it for the client.
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This tool is free to use with no account. The rows below are examples so you can see the layout, edit or delete them and add your own. Nothing you type here is stored on our servers, so it will be gone if you close the page. Create a free account to keep it, and to get your free monthly Excel or Word download.
Job Sheet Generator
| Job or client | Date | Work carried out | Materials used | Hours | Notes | |
|---|---|---|---|---|---|---|
| Example job or client 1 | 19 Oct 2026 | Example entry, replace this with your own details. | Example entry, replace this with your own details. | 7.5 | Example entry, replace this with your own details. | |
| Example job or client 2 | 18 Nov 2026 | Example entry, replace this with your own details. | Example entry, replace this with your own details. | 7.5 | Example entry, replace this with your own details. |
These tools are provided for general business administration, organisation and record-keeping purposes. They do not constitute legal, medical, clinical, safeguarding, health and safety or regulatory advice and do not guarantee compliance with any applicable requirement. Businesses remain responsible for ensuring their own policies, procedures and records are appropriate for their circumstances.
Using this template
A job sheet records what happened on a particular visit or piece of work. Trades, maintenance contractors, engineers and service businesses use it to brief staff, support customer sign-off, prepare invoices and keep an operational history. A clear job sheet identifies the job or client, the date, work carried out, materials used, hours spent and any relevant notes. It should let someone who was not present understand what was completed and what remains outstanding.
Use a consistent job reference that can also appear on quotes, purchase orders and invoices. Describe the work in specific, factual terms and separate completed work from recommendations or future tasks. Common errors include recording only 'job done', omitting materials later charged to the customer, failing to note access problems, and changing a signed record without explaining the correction. Review the sheet before invoicing so quantities and hours agree with the commercial record. This template provides an editable document, not a contract, technical certificate, safety record or proof that the customer accepted the work.
Questions about this template
Can a job sheet support an invoice?
Yes, it can provide the operational detail behind an invoice, but it is not itself an invoice.
Should unfinished work be recorded?
Yes. Clearly distinguish completed work from outstanding tasks, recommendations or a return visit.