What should a visitor sign in sheet record?
Record the visitor, organisation, purpose, host, date, time in and time out.
Visitor sign in sheet and log template
Use this free visitor sign in sheet to record names, organisations, purpose, date, times and host. Print or download an editable template.
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2 entries
Keep a simple signing in and out record of visitors to the home.
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This tool is free to use with no account. The rows below are examples so you can see the layout, edit or delete them and add your own. Nothing you type here is stored on our servers, so it will be gone if you close the page. Create a free account to keep it, and to get your free monthly Excel or Word download.
Visitor Log
| Visitor | Organisation | Purpose | Date | Time in | Time out | Host | Notes | |
|---|---|---|---|---|---|---|---|---|
| Example visitor 1 | Example organisation 1 | Example purpose 1 | 14 Sept 2026 | 08:00 | 16:00 | Example host 1 | Example entry, replace this with your own details. | |
| Example visitor 2 | Example organisation 2 | Example purpose 2 | 07 Sept 2026 | 14:00 | 22:00 | Example host 2 | Example entry, replace this with your own details. |
These tools are provided for general business administration, organisation and record-keeping purposes. They do not constitute legal, medical, clinical, safeguarding, health and safety or regulatory advice and do not guarantee compliance with any applicable requirement. Businesses remain responsible for ensuring their own policies, procedures and records are appropriate for their circumstances.
Using this template
A visitor sign in sheet records who is on a site and when they arrived and left. Offices, care settings, schools, warehouses and managed buildings use visitor logs for reception, evacuation information and general site administration. A useful entry identifies the visitor, their organisation, purpose, visit date, time in, time out and the person hosting them. Only collect information that the site genuinely needs.
Place the process where visitors can use it without seeing more personal information than necessary. Make responsibility for completing the time-out field clear, particularly where reception is not always staffed. Common mistakes include retaining visitor details indefinitely, leaving old entries visible at an unattended desk, collecting excessive information and assuming a sign-in sheet replaces access control or safeguarding procedures. Decide how long records should be kept and store completed copies securely. This template is a basic administrative log that can be printed or downloaded. It does not verify identity, conduct checks, control doors, issue passes or provide an emergency roll-call system by itself.
Questions about this template
How long should visitor logs be kept?
Set a retention period based on why you collect the information and any applicable operational or legal needs.
Does this template verify a visitor's identity?
No. It records details entered and does not perform identity, background or access checks.